Having out of town guests attend your wedding celebration does not need to add stress to your wedding weekend. Certainly, when friends and relatives make that special effort to attend from out of town, you’ll want to do everything you can to make them feel welcomed, special and entertained while visiting. So, how do you accomplish that? How do you give them the attention they need and deserve on top of everything else that you have to deal with?
You’ll want to do something special for them since they have made an extraordinary effort to attend. With a little advance planning and forethought your guests will feel special and cared for and you will be worry free. Make all arrangements and reservations at least 6 months ahead.
Talk to several hotels in the area and choose one that meets your needs. The hotel should be one that can offer the special features that your guests will need and they should offer a favorable rate based upon reserving a block of rooms. Contact the hotel’s sales staff and ask them to explain the special benefits that they have that will accommodate your friends and relatives. You may want to arrange for a hospitality room where all your guests can congregate. Ask the sales staff if they will place your welcome baskets in your guest’s rooms.
By reserving in advance, and based upon the number of vehicles needed, you should be able to arrange a special rate for car rentals. Make the reservations with an agency with a convenient location either at the airport or near the hotel. Welcome Gift This is one of the best ways to make them feel special and it can be prepared well ahead of time. There are several companies that will make up personalized gift baskets for your guests or you can prepare something yourself. In either case, include a map to the ceremony and the reception since they may be unfamiliar with the local area and a schedule of events with contact phone numbers. Other items to include would be some nuts or cookies, special soaps and lotions, gourmet coffees and teas, candies and fruits. You should have your gift or baskets dropped off at the hotel ahead of your guest’s arrival with instructions for the hotel staff.